Consularly
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The operating system for education consultancies

Every student journey. One intelligent workspace.

Consularly brings counseling, applications, documents, payments, test prep and visa workflows into one connected platform.

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Welcome back to Consularly
Demo AdministratorOWNER
DA
Total students
0
+12%
New applicants (30d)
0
Total documents
0
Pending tasks
0
Destination popularity(10 markets)
All
All Staff
Australia
UK
Canada
USA
New Zealand
France
390240130504035
0100200300400
Visa processing overview(12 active stages)
All
All Staff
684
Total stage records
12
Distinct workflow stages
Applied For Offer Letter
Stage 1
84
Offer Letter Received
Stage 2
42
Pre Cas Interview Preparation
Stage 3
28
Offer Letter Applied
Stage 4
24
Offer Issued
Stage 5
18
684records

How can Accio assist your consultancy?

Query student pipelines, document deadlines, admissions criteria, or compliance risks.

Ask Accio anything about student cases...
Tools
Intake Data Manager
Match transcripts to UK universities
Audit IELTS exam readiness scores
3 document updates processed

Platform Integrations and Connected Technologies

Gmail
Google Calendar
Google Meet
Meta
WhatsApp
Instagram
YouTube
cloudflare
Oracle
Platform

Every essential workflow, connected. From the first inquiry to the work that gets a student enrolled.

Connect conversationsManage applicantsRun classesSchedule meetingsMove work forward

Every conversation, one inbox. Reply across channels without losing student context.

The real Consularly omnichannel workflow for Facebook, Instagram, WhatsApp and website inquiries.

Omnichannel Inbox

Facebook, Instagram & WhatsApp

AR
Aarav Rana1h

Are you accepting new students?

PM
Prisha Maharjan2h

Can you tell me about courses in Australia?

NK
Nirajan Karki4h

I uploaded my IELTS result.

ST
Sara Thapa5h

New website inquiry

AR

Aarav Rana

Facebook inquiry
AUGUST 20, 2026
Are you accepting new students?
Type a message...

One queue for every channel.

Messages arrive in one ordered workspace with source, unread state and conversation history intact.

Context before the reply.

Counselors can see who they are speaking to and continue the conversation without switching tools.

The full applicant list, instantly workable. Open a case and the entire student journey is already there.

Match students to partner universities, track offer letters, coordinate CAS/COE issuances, and manage embassy milestones without losing a single document or deadline.

Applicants

The working list your team actually uses.

Welcome back to Consularly Education
Demo AdministratorOWNER
DA
Search by applicant name...
NameLead StagePhoneEmailInterested CountryManagerCommentsAdded ByActions
AR
Anika RaiID: A2641
Abroad EnrollmentNP 98•••••688anika.r@example.edu—Simran RaiVisa application documentsPriya Joshi
PG
Pranav GurungID: A2642
Class EnrollmentNP 97•••••157pranav.g@example.edu—Samira AcharyaFollow up after mock testPriya Joshi
SB
Samira BajgainID: A2643
Class EnrollmentNP 97•••••396samira.b@example.eduAustraliaRiya ShresthaReview attendance historyPriya Joshi
SS
Sagar ShresthaID: A2644
Abroad EnrollmentNP 98•••••388sagar.s@example.eduUKSamira ShresthaCurrently preparing SOPAarav Rana
NL
Nima LimbuID: A2645
Class EnrollmentNP 98•••••593nima.l@example.eduNew ZealandRiya ShresthaClass schedule confirmedAarav Rana
RM
Rohan MagarID: A2646
Class EnrollmentNP 98•••••310rohan.m@example.edu—Riya ShresthaMock score updatedSamira Limbu
JM
Johan MagarID: A2647
Abroad EnrollmentNP 97•••••593johan.m@example.eduFinlandSimran RaiInterested in Finland intakeAarav Rana
●   Abroad Enrollment
77%
Status: Visa filed   ·   Objective: Apply & enroll

University of the West London

UKMSc Project Management
Account manager
SSIMRAN RAI
Action required
Master Transcript
Master Character Certificate
Master Provisional Certificate
Master Migration Certificate
View all (14 more) →
Executive notesSave changes
Write a summary of the applicant's profile, goals, and any specific notes for the counselors...
Staff communications
Add an internal note or mention @Staff Name...

Simran Rai · Visa document checklist reviewed.

Samira Thapa · Counseling follow-up scheduled.

Collection ledger
Total paid (NPR)
0
Academic & classes
IELTS Academic
6.5

Find anyone, then act.

Search, advanced filters, bulk upload, export and ownership live directly above the applicant table.

One record, every workflow.

Summary, documents, tasks, appointments, visa processing, payments, classes, scores and mock interviews stay connected.

A live routine for every class. Teachers, rooms, capacity and delivery mode stay visible by the hour.

Coordinate IELTS, PTE and Duolingo class routines, track mock test scores, conduct 1-on-1 embassy mock interviews, and evaluate visa readiness from the same platform.

Daily Class Routine

Thursday, August 20, 2026
August 20th, 2026
6:00 AM2 classes
Ends 7:00 AMOffline
IELTS Academic
Riya Shrestha4
Ends 7:00 AMOnline
IELTS Academic
Samira Thapa7
7:00 AM3 classes
Ends 8:00 AMOffline
IELTS Academic
Samira Thapa5
Ends 8:00 AMOnline
PTE
Alyssa Rana8
Ends 8:00 AMOffline
IELTS Academic
Riya Shrestha11
8:00 AM3 classes
Ends 9:00 AMOffline
IELTS Academic
Alyssa Rana6
Ends 9:00 AMOnline
IELTS Academic
Riya Shrestha9
Ends 9:00 AMOffline
Lifeskill A1
Samira Thapa12
9:00 AM3 classes
Ends 10:00 AMOffline
PTE
Riya Shrestha7
Ends 10:00 AMOnline
OET
Samira Thapa10
Ends 10:00 AMOffline
Lifeskill A1
Alyssa Rana13
10:00 AM2 classes
Ends 11:00 AMOffline
Lifeskill A1
Samira Thapa8
Ends 11:00 AMOnline
Duolingo English Test
Alyssa Rana11

The day, mapped clearly.

See overlapping IELTS, PTE, Duolingo and life-skill sessions in a single horizontal routine.

Capacity before it becomes a problem.

Filling classes are signaled early while online and offline delivery remain immediately distinguishable.

Every meeting in one calendar. Personal schedules and applicant appointments stay in sync.

Create meetings, sync Google Meet, review recipients and move through the month without leaving the appointment scheduler.

Appointment Scheduler

Personal & applicant sync
July 2026 Schedule overview
28
29
30
1
2
3
4
5
6
7
8
9
10
11
12
Counseling
13
14
15
16
17
Batch
18
19
20
Counseling
21
22
23
24
25
26
27
28
29
30
31
32

Personal and applicant sync.

Counseling sessions, batch meetings and follow-ups share one reliable calendar.

The details open beside the date.

Time, duration, recipients and meeting method remain visible without covering the schedule.

Work moves visibly. Incoming, personal and shared tasks progress from to-do to complete.

The Consularly task board keeps priority, assignment, attachments, comments and due dates visible across every stage.

Incoming (18)Outgoing (4)Personal (6)

Tasks assigned to you by other people.

To Do2
MediumShared
General
Prepare scholarship comparison for Friday counseling

Keep the applicant record updated.

in 3 days2 1
UrgentShared
General
Review SOP and transcript before application dispatch

Keep the applicant record updated.

in 3 days2 1
In Progress1
MediumShared
General
Confirm September IELTS batch capacity

Keep the applicant record updated.

in 3 days2 1
Completed2
UrgentShared
General
Upload verified offer letter to applicant record

Keep the applicant record updated.

in 3 days2 1
MediumShared
General
Schedule pre-visa mock interview

Keep the applicant record updated.

in 3 days2 1

Ownership is never ambiguous.

Shared tasks still show who owns the next move, along with comments, files and due dates.

Progress the whole team can see.

To do, in progress and completed columns keep operational work honest and current.

Illustrative product data · All student names, consultancy records and scores are fictional.
Visa processing

Live from day one. Connect your offers and visa pipeline. Consularly learns your workflows and builds itself around it, before your first applicant even arrives.

Start for free
Edward Newgate

Edward Newgate

144287bb · 2082-10-23 BS
Contact Details
Nepal (NP)
NP 9862124444
edwardnewgate2200@gmail.com
More Details
D.O.B2060-01-25 BS
GenderMale
CourseBachelor in IT
Applying ForMasters
ReferenceConsultancy
Test Scores
IELTSL: 9 R: 9 W: 8 S: 8
8.5
IELTSL: 8 R: 9 W: 6.5 S: 7
7.5

Visa Workflows

Track separate university offer letter and visa journeys

Application 1PRIMARY
Coventry University
UK
Current Status
Financial Evidence Prepared
REF: 01EBBF2083-04-29 BS
Application 2
Anglia Ruskin University
UK
Current Status
Offer Letter Received
REF: 5D164A2083-04-14 BS
Application 3
South-Eastern Finland University of Applied...
FINLAND
Current Status
Offer Received
REF: 796DF92083-03-25 BS
Application 4
Unitec
NEW ZEALAND
Current Status
Offer Letter Requested
REF: 3B82F62083-03-04 BS

Coventry University, UK

UK STUDENT VISAPRIMARY RECORDUpdated: August 14th, 2026 / 2083-04-29 BS
UNIVERSITYCoventry University
COURSEComputer Science
COUNTRYUK
NET FEEAUD 20,000
SUPER AGENTYes Education
APPLICATION DATE14 Aug, 2026
STATUS NOTESNo notes

Journey Progression

Timeline of major landmarks
Offer Letter Applied
04 May / 2083-01-21 BS
Offer Letter Received
04 May / 2083-01-21 BS
Visa GrantedApproved
10 May / 2083-01-27 BS
Online Enrolment Done
redesign.png
27 May / 2083-02-13 BS
Accio
ACCIO INTELLIGENCE·96% Match
Confirm COE & Arrival Landmark
Automated post-enrolment landmark for UK student compliance.
Build to scale

Run at any scale. Production-grade for your team and counselors.

0.0M
AI counselor actions/mo
0k+
Applications tracked/yr
0k
Active agency workflows
0M
Documents synced/day

Modern education consultancies run on Consularly.

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